Receipt scanner integrations for accounting software
NexaLink Scanner captures and organises receipts. Your accounting software keeps the books. Here is which platforms connect, in what order, what each connection sends, and what you can use today while a connection isn't live.
The short answer
CSV export works today, is free, and opens in every accounting tool. Xero is the first direct connection, then QuickBooks Online, then FreeAgent. Sage and Zoho Books follow; TallyPrime starts as an import file.
On Pro: PDF reports (in the mobile app today); image ZIPs and exports formatted for each platform are coming soon. Saved connections, background sync and advanced mapping are part of Premium. No direct connection is live yet — buy on what is live, not on the roadmap.
Every platform, and its status
A connection is live only when you can authorise it yourself in the app.
| Platform | What it does | Plan | Status |
|---|---|---|---|
| Xero | Confirmed receipts become bills with the image attached, coded to your accounts and tracking categories. Xero details → | Premium · file on Pro | First · V1.1 |
| QuickBooks Online | Confirmed receipts become expenses with the image attached, mapped to your chart of accounts and classes. QuickBooks Online details → | Premium · file on Pro | Next · V1.2 |
| FreeAgent | Receipts become expenses or bank explanations with the image attached. FreeAgent details → | Premium · file on Pro | Planned |
| Sage Accounting | Receipts become other payments against your ledger accounts with the image attached. Sage Accounting details → | Premium · file on Pro | Planned |
| Zoho Books | Receipts become expenses with GST, expense account and the image attached. Zoho Books details → | Premium · file on Pro | Planned |
| TallyPrime | Structured Excel export prepared for import as vouchers; direct sync evaluated later. TallyPrime details → | Pro | Import file first |
| CSV · PDF · images | Works with any accounting tool or accountant | CSV free · rest Pro | CSV live |
Field names and attachment support follow each platform's public API documentation and will be confirmed with the platform before a connection launches. PDF and image ZIP exports are Pro features rolling out after CSV. Checked 2026-11-10.
How a receipt reaches your books
- 01CapturePhoto taken on your phone
- 02ReadFields extracted on-device
- 03ConfirmYou check anything uncertain
- 04RecordSaved with category and project
- 05SendMapped and duplicate-checked
- 06In your booksWith the image attached
Until the connections launch
CSV export works today. Step-by-step guides: how to add receipts to Xero and how to upload receipts to QuickBooks.
The rules every connection follows
You review before anything is sent
Only receipts you have confirmed are sent. A receipt with an uncertain total stays in NexaLink until you check it.
No duplicate transactions
Each receipt is tracked after it is sent, and NexaLink checks for a matching supplier, date and total before creating anything. Re-running a sync does not double-post.
Failures are visible and retryable
A receipt that fails shows the reason, such as an unmapped account, and can be retried once fixed. The original receipt is never changed.
Disconnect any time
Disconnecting revokes access at the provider. Records already sent stay in your accounting software; your receipts stay in NexaLink.
Common questions
Can I use NexaLink with my accountant instead of software?
Yes. CSV export is free today. PDF reports with receipt images are part of Pro, and accountant sharing is planned for Premium.
Why is a direct connection Premium?
Saved connections, background sync and keeping up with each platform’s API are ongoing costs. Manual import files stay in Pro.
My software isn’t listed.
Use the CSV export, which opens in any tool. Tell us what you use so we can order the roadmap.
Does it pull data back from my accounting software?
No. It is a one-way push of confirmed receipts. The only thing read back is what we need to prevent duplicates.