Receipt scanner for FreeAgent
For UK sole traders and contractors on FreeAgent: capture receipts in seconds and send them across with category, VAT and the receipt image.
A confirmed receipt becomes an expense in FreeAgent with the image attached.
- Supplier
- Home Depot
- Account
- Materials
- Total
- $142.86
- Attachment
- receipt.jpg
Example of how it will work — not connectable yet.
How it works with FreeAgent
- STEP 1
Connect once
Sign in to FreeAgent and pick the organisation. NexaLink suggests a mapping from your accounts.
- STEP 2
Capture and check
Scan the receipt. Merchant, date, total and tax are read on your phone; you confirm anything uncertain.
- STEP 3
Send
Send one receipt or a batch. Duplicates are checked against FreeAgent first.
- STEP 4
See the status
Each receipt shows sent, failed or needs attention, with a retry when something is fixed.
What gets sent
Each NexaLink field and where it lands in FreeAgent. Nothing else crosses.
| NexaLink | FreeAgent |
|---|---|
| Merchant | Description / supplier |
| Date | Dated on |
| Total | Gross value |
| VAT | Sales tax rate |
| Category | Category |
| Project | Project |
| Receipt image | Attachment |
Field names follow FreeAgent's public API documentation and will be confirmed with FreeAgent before the connection launches.
CSV for FreeAgent
Use the CSV export with VAT in its own column and upload it to FreeAgent. CSV is free.
FreeAgent questions
Is VAT handled?
VAT is captured per receipt and will be sent with the expense. Check the rate before sending if your receipt shows several rates.
When is it coming?
After Xero and QuickBooks. Registering interest helps us order the roadmap.
Tell us you use FreeAgent
We'll email you once when you can connect FreeAgent from the app. Nothing else.