Receipt scanner for QuickBooks Online
Capture receipts on your phone and send them to QuickBooks Online as expenses, with the payee, account and receipt image already filled in.
A confirmed receipt becomes an expense in QuickBooks with the image attached.
- Supplier
- Home Depot
- Account
- Supplies & Materials
- Total
- $142.86
- Attachment
- receipt.jpg
Example of how it will work — not connectable yet.
How it works with QuickBooks Online
- STEP 1
Connect once
Sign in to QuickBooks Online and pick the organisation. NexaLink suggests a mapping from your accounts.
- STEP 2
Capture and check
Scan the receipt. Merchant, date, total and tax are read on your phone; you confirm anything uncertain.
- STEP 3
Send
Send one receipt or a batch. Duplicates are checked against QuickBooks Online first.
- STEP 4
See the status
Each receipt shows sent, failed or needs attention, with a retry when something is fixed.
What gets sent
Each NexaLink field and where it lands in QuickBooks Online. Nothing else crosses.
| NexaLink | QuickBooks Online |
|---|---|
| Merchant | Payee (vendor), matched by name |
| Date | Payment date |
| Total | Amount |
| Tax | Tax code |
| Category | Expense account |
| Project | Class or customer |
| Payment card | Payment account |
| Receipt image | Attachment |
Field names follow QuickBooks Online's public API documentation and will be confirmed with QuickBooks Online before the connection launches.
CSV today, QuickBooks file next
Export a CSV today — it's free. A CSV laid out for the QuickBooks expense import is coming to Pro.
QuickBooks Online questions
QuickBooks Desktop?
The connection is for QuickBooks Online. Desktop users can use the CSV export.
Will it match my bank feed?
The expense is created with its date, amount and payee, which QuickBooks uses when suggesting bank matches.
Do I need Premium?
For the saved connection, yes. The import file will be part of Pro, and CSV is free.
Join the QuickBooks early access
We'll email you once when you can connect QuickBooks Online from the app. Nothing else.