Short answer
In QuickBooks Online you can upload receipts in the Receipts tab from a browser or the mobile app, or forward them from a registered email address; QuickBooks reads the details and offers to create or match a transaction. Alternatively, organise receipts in an app such as NexaLink Scanner and import its CSV — its QuickBooks connection is planned after Xero.
Key takeaways
- QuickBooks Receipts: upload one receipt per file from a browser or the mobile app; QuickBooks suggests a new or matching transaction.[1]
- Email forwarding uses a custom address QuickBooks generates; each sender must be enabled, and attachments must be PDF, JPEG, GIF or PNG.[2]
- NexaLink Scanner exports CSV free; its QuickBooks Online connection is next after Xero (V1.2).
- Features vary by QuickBooks plan and region — check yours.
Route 1: the QuickBooks Receipts tab
Intuit's help article explains that you can add receipts one at a time from a web browser or the QuickBooks mobile app, and that each file should contain a single receipt. QuickBooks reads the details; if it finds existing transactions that match, it shows them, and once you create the expense the receipt moves to the Reviewed tab.[1]
- Go to the Receipts area in QuickBooks Online (the menu name varies by version).
- Upload from your computer or Google Drive, or snap with the mobile app.[1]
- Review the extracted details; choose to create an expense or match an existing transaction.
- Check the account (category) and save.
Route 2: forwarding receipts by email
QuickBooks can give you a forwarding address for receipts and bills. Intuit's article covers setting it up and the file rules; attachments must be PDF, JPEG, JPG, GIF or PNG within a size range, and you send from a registered address.[2] It is useful for e-receipts from online suppliers.
Route 3: a receipt app, then import
Some people want to capture, check and categorise receipts before anything reaches the books — especially sole traders who rebill clients or track jobs. In that case:
- Capture each receipt in NexaLink Scanner; the phone reads merchant, date, total and tax and flags anything uncertain.
- Assign a category that matches a QuickBooks account, and a project (Pro) that matches a class or customer.
- Each month, export CSV (free).
- Bring the data into QuickBooks using the import your plan supports, or hand the CSV and receipts to your bookkeeper.
Which route fits
| Route | Best for | Trade-off |
|---|---|---|
| Receipts tab upload | Most QuickBooks users | One receipt per file; review inside QuickBooks[1] |
| Email forwarding | E-receipts from online suppliers | Set-up and per-user enablement[2] |
| NexaLink + CSV | Checking and organising first; projects/jobs | Import step until the connection launches |
QuickBooks Desktop users: NexaLink's planned connection is for QuickBooks Online. Desktop users can use the CSV export.
Key facts about NexaLink Scanner
- What it is: NexaLink Scanner is a private receipt and expense organiser for iOS and Android, built for freelancers, sole traders, contractors and small businesses. It is not accounting software and does not file tax returns.
- How it reads receipts: text is read on the phone (on-device OCR) and capture works offline. Merchant, date, total and tax are filled in; any value it is unsure of is flagged, and a low-confidence total cannot be saved until you confirm it.
- Where data lives: receipts are stored on your phone and do not sync to the web. Data leaves only when you export it.
- Free plan: 50 receipts, on-device reading, search, 5 default categories and CSV export. CSV export is free on every plan, always.
- Pro: $4.99 a month or $39.99 a year — unlimited receipts, custom categories, projects and tags, a PDF expense report in the app, tax and multi-currency reports. Image ZIP export and Xero / QuickBooks import files are coming soon.
- Accounting connections (none live yet): Xero — First · V1.1 · QuickBooks Online — Next · V1.2 · FreeAgent — Planned · Sage Accounting — Planned · Zoho Books — Planned · TallyPrime — Import file first. CSV export works with any accounting tool today. Status as of 2026-11-10; see accounting integrations.
Frequently asked questions
How do I upload receipts to QuickBooks Online?
Use the Receipts area from a browser or the mobile app, one receipt per file. QuickBooks reads it and suggests creating or matching a transaction.[1]
Can I email receipts to QuickBooks?
Yes. QuickBooks provides a forwarding address; senders must be registered and attachments must be PDF, JPEG, GIF or PNG.[2]
Does NexaLink Scanner connect to QuickBooks?
Not yet. QuickBooks Online is next after Xero (V1.2). Use the free CSV export today.
Will NexaLink work with QuickBooks Desktop?
The planned connection is for QuickBooks Online. Desktop users can use the CSV export.
Why use a receipt app if QuickBooks has receipt capture?
To keep your own organised, private record — categories, projects, search — and to check each total before anything reaches your books. If you're happy reviewing in QuickBooks, its own capture is simpler.
Which NexaLink plan includes QuickBooks?
The direct connection will be on Premium ($7.99/month or $59.99/year) when it launches; the import file on Pro; CSV free.
Sources
- QuickBooks — Upload your receipts to QuickBooks — checked on 2026-11-10
- QuickBooks — Email receipts and bills — checked on 2026-11-10