An email signature generator creates a professional HTML footer for your emails — with your name, title, company, phone, and social links formatted consistently. Paste it into Gmail, Outlook, or Apple Mail. NexaLink's generator is 100% free, requires no signup, and adds no watermark.
How to Add Email Signature in Outlook
Follow these steps for Outlook Desktop, Web, and Mobile
💻Outlook Desktop (Windows)
Open Signature Settings
Go to File → Options → Mail → Signatures
Or click New Email, then Signature → Signatures...
Create New Signature
Click "New" and enter a name for your signature.
Paste Your Signature
Copy from our generator and paste into the editor. The HTML will render as formatted text.
Set as Default
Under "Choose default signature", select your signature for new messages and replies/forwards.
Save
Click OK to save your signature.
🌐Outlook on the Web (Outlook.com / Microsoft 365)
Open Settings
Click the gear icon (⚙️) in the top right, then "View all Outlook settings".
Navigate to Signatures
Go to Mail → Compose and reply. You'll see the signature section.
Create and Paste
Click "+ New signature", name it, and paste your signature from the generator.
Set Defaults and Save
Select your signature as default for new emails and replies, then click Save.
📱Outlook Mobile (iOS & Android)
Open Settings
Tap your profile picture/icon, then tap the gear icon (⚙️) for Settings.
Find Signature
Tap Signature (under Mail section).
Add Your Signature
Paste your signature text. Note: Mobile supports limited formatting.
Note: Outlook mobile has limited HTML support. For best results, use a simpler text-based signature or set up your full HTML signature on desktop/web.
Pro Tips for Outlook Signatures
- ✓You can have different signatures for each email account
- ✓Outlook desktop supports the richest HTML formatting
- ✓If HTML doesn't paste correctly, try pasting into a new email first, then copy to signature settings
- ✓Microsoft 365 admins can set organization-wide signatures
Ready to Create Your Signature?
Use our free email signature generator to create a professional signature in seconds.
Create Your SignatureGuides for Other Email Clients
Email Signatures by Industry
Industry-specific tips on what to include in your signature.
Frequently Asked Questions
What is an email signature generator?
An email signature generator is a free online tool that creates a professional HTML email signature you can paste into Gmail, Outlook, Apple Mail, or any email client. It formats your name, title, company, phone, and social links into a clean, branded footer that appears at the bottom of every email you send.
Is the NexaLink email signature generator really free?
Yes, 100% free. No signup, no watermark, no hidden fees. Create as many signatures as you want and copy the HTML directly. We don't add 'Made with NexaLink' branding to your signature.
Which email clients are supported?
The generated HTML works with Gmail, Google Workspace, Outlook (desktop + web), Apple Mail, Yahoo Mail, Thunderbird, and any email client that supports HTML signatures. Mobile email apps on iOS and Android are also supported.
How do I add the signature to Gmail?
1) Create your signature using the tool above, 2) Click 'Copy HTML', 3) In Gmail, go to Settings → See all settings → General → Signature, 4) Paste the copied signature. It preserves formatting, links, and layout.
How do I add it to Outlook?
1) Create and copy your signature, 2) In Outlook, go to File → Options → Mail → Signatures, 3) Create a new signature, 4) Paste the HTML. For Outlook web: Settings → View all Outlook settings → Compose and reply → Email signature.
Can I include my photo or company logo?
The current free tool includes text-based signatures with social links. For signatures with photos, logos, and banners, use the NexaLink mobile app (Premium plan) which generates rich email signatures with embedded images.
Will the social media icons show up in emails?
Yes. The generator creates HTML with inline-styled social links that display consistently across all major email clients. LinkedIn, Twitter/X, and website links are included as clickable text links for maximum compatibility.
Can I create different signatures for different purposes?
Yes. Generate as many signatures as you want — one for client emails, another for internal communications, a third for your side business. Each is independent and free.
Do I need to install anything?
No. The generator runs entirely in your browser. No downloads, no extensions, no account creation. Create your signature and copy the HTML — that's it.
Is there a signature generator for specific industries?
Yes. NexaLink offers industry-specific email signature guides for real estate agents, lawyers, healthcare professionals, financial advisors, and 50+ other professions — each with tailored tips for what to include.
What should I include in my email signature?
Essential: name, title, company, phone, email. Recommended: LinkedIn profile, website, scheduling link (Calendly). Optional: company logo, certifications, pronouns, office address. Keep it under 5 lines — shorter signatures get more clicks.
Can I track clicks on my email signature links?
The free web tool doesn't include tracking. NexaLink's mobile app (Premium) generates trackable signatures that show how many people clicked your links, called your phone, or visited your website from your email signature.
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