An email signature generator creates a professional HTML footer for your emails — with your name, title, company, phone, and social links formatted consistently. Paste it into Gmail, Outlook, or Apple Mail. NexaLink's generator is 100% free, requires no signup, and adds no watermark.
How to Add Email Signature in Apple Mail
Set up your signature on Mac, iPhone, and iPad
💻Apple Mail on Mac
Open Mail Preferences
Open the Mail app, then go to Mail → Settings (or press ⌘ ,).
Go to Signatures Tab
Click the Signatures tab.
Create a New Signature
Select an email account on the left, then click the + button to create a new signature.
Add Your HTML Signature
For rich HTML signatures, you'll need to follow these special steps:
a. Create a basic signature first and close Mail settings.
b. Open Finder and go to: ~/Library/Mail/V10/MailData/Signatures/
c. Find your signature file (ends in .mailsignature) and open it with TextEdit.
d. Replace the content after the headers with your HTML signature.
e. Save the file, then lock it (Get Info → check "Locked") to prevent Mail from overwriting it.
Easier method: Paste your signature into a draft email in Safari/Chrome, then copy and paste from there into Mail's signature editor.
Set as Default
Drag your signature to the email account you want to use it with, then select it in the "Choose Signature" dropdown.
📱Apple Mail on iPhone & iPad
Open Settings
Go to Settings → Mail.
Tap Signature
Scroll down and tap Signature.
Choose Account or All Accounts
Toggle "Per Account" if you want different signatures for each email account.
Enter Your Signature
Type or paste your signature text.
Note: iOS Mail has limited HTML support. For rich signatures, set up on Mac and sync via iCloud, or use a plain text version for mobile.
Pro Tips for Apple Mail Signatures
- ✓Use iCloud to sync signatures between your Mac, iPhone, and iPad
- ✓Uncheck "Always match my default message font" to preserve your signature's formatting
- ✓For the best HTML signature experience on Mac, use the file editing method
- ✓You can assign different signatures to different email accounts
Ready to Create Your Signature?
Use our free email signature generator to create a professional signature in seconds.
Create Your SignatureGuides for Other Email Clients
Email Signatures by Industry
Industry-specific tips on what to include in your signature.
Frequently Asked Questions
What is an email signature generator?
An email signature generator is a free online tool that creates a professional HTML email signature you can paste into Gmail, Outlook, Apple Mail, or any email client. It formats your name, title, company, phone, and social links into a clean, branded footer that appears at the bottom of every email you send.
Is the NexaLink email signature generator really free?
Yes, 100% free. No signup, no watermark, no hidden fees. Create as many signatures as you want and copy the HTML directly. We don't add 'Made with NexaLink' branding to your signature.
Which email clients are supported?
The generated HTML works with Gmail, Google Workspace, Outlook (desktop + web), Apple Mail, Yahoo Mail, Thunderbird, and any email client that supports HTML signatures. Mobile email apps on iOS and Android are also supported.
How do I add the signature to Gmail?
1) Create your signature using the tool above, 2) Click 'Copy HTML', 3) In Gmail, go to Settings → See all settings → General → Signature, 4) Paste the copied signature. It preserves formatting, links, and layout.
How do I add it to Outlook?
1) Create and copy your signature, 2) In Outlook, go to File → Options → Mail → Signatures, 3) Create a new signature, 4) Paste the HTML. For Outlook web: Settings → View all Outlook settings → Compose and reply → Email signature.
Can I include my photo or company logo?
The current free tool includes text-based signatures with social links. For signatures with photos, logos, and banners, use the NexaLink mobile app (Premium plan) which generates rich email signatures with embedded images.
Will the social media icons show up in emails?
Yes. The generator creates HTML with inline-styled social links that display consistently across all major email clients. LinkedIn, Twitter/X, and website links are included as clickable text links for maximum compatibility.
Can I create different signatures for different purposes?
Yes. Generate as many signatures as you want — one for client emails, another for internal communications, a third for your side business. Each is independent and free.
Do I need to install anything?
No. The generator runs entirely in your browser. No downloads, no extensions, no account creation. Create your signature and copy the HTML — that's it.
Is there a signature generator for specific industries?
Yes. NexaLink offers industry-specific email signature guides for real estate agents, lawyers, healthcare professionals, financial advisors, and 50+ other professions — each with tailored tips for what to include.
What should I include in my email signature?
Essential: name, title, company, phone, email. Recommended: LinkedIn profile, website, scheduling link (Calendly). Optional: company logo, certifications, pronouns, office address. Keep it under 5 lines — shorter signatures get more clicks.
Can I track clicks on my email signature links?
The free web tool doesn't include tracking. NexaLink's mobile app (Premium) generates trackable signatures that show how many people clicked your links, called your phone, or visited your website from your email signature.
See NexaLink in Action
Tips, demos, and networking insights