An email signature generator creates a professional HTML footer for your emails — with your name, title, company, phone, and social links formatted consistently. Paste it into Gmail, Outlook, or Apple Mail. NexaLink's generator is 100% free, requires no signup, and adds no watermark.
How to Add Email Signature in Gmail
Follow these simple steps to add your professional signature to Gmail
Open Gmail Settings
Click the gear icon (⚙️) in the top right corner of Gmail, then click "See all settings".
Shortcut: You can also press G then S to go directly to settings.
Find the Signature Section
Stay on the "General" tab and scroll down until you see the "Signature" section.
Create a New Signature
Click "+ Create new" and give your signature a name (e.g., "Work Signature" or "Professional").
Paste Your Signature
Go back to our Email Signature Generator, copy your signature HTML, and paste it directly into the Gmail signature editor.
Important: Gmail supports rich text, so when you paste the HTML, it should render as formatted text automatically. If it shows raw HTML code, try pasting into a new email first, then copy and paste from there into the signature editor.
Set as Default
Under "Signature defaults", choose your new signature for:
- For new emails use: Select your signature
- On reply/forward use: Select your signature
Save Changes
Scroll to the bottom of the page and click "Save Changes". Your signature is now active.
Pro Tips for Gmail Signatures
- ✓You can create multiple signatures and switch between them when composing emails
- ✓Gmail signatures work on both web and mobile (if you set them up in the app)
- ✓Keep your signature under 10,000 characters to avoid issues
- ✓If using Google Workspace, your admin may have organization-wide signature policies
Ready to Create Your Signature?
Use our free email signature generator to create a professional signature in seconds.
Create Your SignatureGuides for Other Email Clients
Email Signatures by Industry
Industry-specific tips on what to include in your signature.
Frequently Asked Questions
What is an email signature generator?
An email signature generator is a free online tool that creates a professional HTML email signature you can paste into Gmail, Outlook, Apple Mail, or any email client. It formats your name, title, company, phone, and social links into a clean, branded footer that appears at the bottom of every email you send.
Is the NexaLink email signature generator really free?
Yes, 100% free. No signup, no watermark, no hidden fees. Create as many signatures as you want and copy the HTML directly. We don't add 'Made with NexaLink' branding to your signature.
Which email clients are supported?
The generated HTML works with Gmail, Google Workspace, Outlook (desktop + web), Apple Mail, Yahoo Mail, Thunderbird, and any email client that supports HTML signatures. Mobile email apps on iOS and Android are also supported.
How do I add the signature to Gmail?
1) Create your signature using the tool above, 2) Click 'Copy HTML', 3) In Gmail, go to Settings → See all settings → General → Signature, 4) Paste the copied signature. It preserves formatting, links, and layout.
How do I add it to Outlook?
1) Create and copy your signature, 2) In Outlook, go to File → Options → Mail → Signatures, 3) Create a new signature, 4) Paste the HTML. For Outlook web: Settings → View all Outlook settings → Compose and reply → Email signature.
Can I include my photo or company logo?
The current free tool includes text-based signatures with social links. For signatures with photos, logos, and banners, use the NexaLink mobile app (Premium plan) which generates rich email signatures with embedded images.
Will the social media icons show up in emails?
Yes. The generator creates HTML with inline-styled social links that display consistently across all major email clients. LinkedIn, Twitter/X, and website links are included as clickable text links for maximum compatibility.
Can I create different signatures for different purposes?
Yes. Generate as many signatures as you want — one for client emails, another for internal communications, a third for your side business. Each is independent and free.
Do I need to install anything?
No. The generator runs entirely in your browser. No downloads, no extensions, no account creation. Create your signature and copy the HTML — that's it.
Is there a signature generator for specific industries?
Yes. NexaLink offers industry-specific email signature guides for real estate agents, lawyers, healthcare professionals, financial advisors, and 50+ other professions — each with tailored tips for what to include.
What should I include in my email signature?
Essential: name, title, company, phone, email. Recommended: LinkedIn profile, website, scheduling link (Calendly). Optional: company logo, certifications, pronouns, office address. Keep it under 5 lines — shorter signatures get more clicks.
Can I track clicks on my email signature links?
The free web tool doesn't include tracking. NexaLink's mobile app (Premium) generates trackable signatures that show how many people clicked your links, called your phone, or visited your website from your email signature.
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