Conference follow-up — the system that actually fires
conference-specific (multi-day, sessions, swag-table chats)
Why most follow-ups never happen
- ✕The 5-minute decay window — context fades fast
- ✕The spreadsheet trap — works for 30 contacts, falls apart at 100
- ✕'I'll add them on LinkedIn later' fails — you forget which message goes with which person
- ✕Typing notes mid-meeting kills rapport — and the typed notes are too sparse to use
- ✕The 'I'll remember' lie — you won't
See it on a real card
“Users complete 4× more follow-ups within 7 days (directional)”
asset pending
Step 1: scanning a card
600x400 screenshot
End-to-end real meeting → scan → voice note → reminder set → outbound email
Before
Without the system: 30 cards in pocket, 4 names remembered, 0 emails sent
After
With the system: 30 contacts saved, 30 voice notes attached, 18 follow-ups sent within 48h
Internal product analytics — cohort with voice notes vs cohort without, after 30-day data window. NOT third-party certified.
Frequently asked
When should I follow up?▾
24-48 hours after the meeting. Sooner feels eager but the voice note is fresh; later feels late and generic.
What if they don't respond?▾
One follow-up reminder at +7 days, then leave it. Three+ unanswered touches damage the relationship more than no follow-up.
Should I add them on LinkedIn first?▾
Connection-first works for low-stakes; a thoughtful email works for high-stakes. The voice note tells you which because it tells you how the conversation actually went.
Email vs DM vs WhatsApp?▾
Match the channel they suggested in the meeting. If they didn't say, default to the channel where they gave you their info — if it was a card, that's email.
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conference-specific (multi-day, sessions, swag-table chats)