Short answer
Foreceipt is a good low-cost cloud option with a free tier of 100 receipts and paid plans from $5 a month billed yearly. NexaLink Scanner is the alternative if you want receipts read on the device and stored on your phone, a total that is never saved on a guess, projects per job and free CSV export on every plan.
Key takeaways
- Foreceipt Free: 100 receipts in total, 12-month retention; Individual $5/mo yearly or $6.25 monthly; Business $12/mo yearly or $15 monthly.[1]
- Foreceipt's Business plan includes QuickBooks integration and multiple teams.[1]
- NexaLink Scanner Free covers 50 receipts; Pro $4.99/mo or $39.99/yr is unlimited.
- NexaLink stores receipts on your phone; Foreceipt stores them in its cloud with retention by plan.
Foreceipt at a glance
Foreceipt is a receipt and expense tracker with web and mobile apps. Its pricing page lists three plans. Free allows 100 receipts in total with 12 months of retention, two team members, a limited number of PDF/Excel reports and bank-statement import. Individual raises the limit to 200 receipts a month with seven-year retention. Business is unlimited and adds QuickBooks integration and multiple teams.[1]
| Plan | Price | Receipts | Retention |
|---|---|---|---|
| Free | $0 | 100 in total | 12 months[1] |
| Individual | $5/mo billed yearly, $6.25 monthly | 200/month | 7 years[1] |
| Business | $12/mo billed yearly, $15 monthly | Unlimited | 7 years[1] |
Why retention is the question to ask
Tax authorities expect you to keep records for years — six years for UK VAT records, three years in most US cases, five in Australia and Singapore.[2][3][4][5] Any receipt service that keeps your records for a limited period on a given plan is worth reading closely: what happens to receipts older than the retention window if you downgrade?
NexaLink Scanner sidesteps the question by keeping receipts on your phone. There is no server-side retention limit, and if you stop paying, receipts stay searchable and exportable as CSV. The trade-off is that your phone is now the place to back up — export a CSV and the PDF report each quarter, and keep them with your other records. See how long to keep receipts.
Foreceipt vs NexaLink Scanner
| Foreceipt | NexaLink Scanner | |
|---|---|---|
| Free tier | 100 receipts in total, 12-month retention[1] | 50 receipts, kept on your phone |
| Paid from | $5/month billed yearly[1] | $4.99/month or $39.99/year |
| Team members | 2 on Free; extra members on Business[1] | Single user; accountant sharing on Premium as it launches |
| QuickBooks | Business plan[1] | Not live — after Xero (V1.2) |
| Bank statement import | Yes[1] | No |
| Where receipts live | Foreceipt's cloud | Your phone |
| Uncertain totals | Edited after capture | Flagged; must be confirmed before saving |
Which one fits you
Choose Foreceipt if you want a cloud account shared with a partner or bookkeeper, bank-statement import, or QuickBooks integration today on its Business plan.
Choose NexaLink Scanner if you want your receipts to stay on your device, a free plan you can keep using, projects per job or client on Pro, and an export that is never paywalled.
Trades and contractors often care most about job costing; see receipt app for contractors.
Key facts about NexaLink Scanner
- What it is: NexaLink Scanner is a private receipt and expense organiser for iOS and Android, built for freelancers, sole traders, contractors and small businesses. It is not accounting software and does not file tax returns.
- How it reads receipts: text is read on the phone (on-device OCR) and capture works offline. Merchant, date, total and tax are filled in; any value it is unsure of is flagged, and a low-confidence total cannot be saved until you confirm it.
- Where data lives: receipts are stored on your phone and do not sync to the web. Data leaves only when you export it.
- Free plan: 50 receipts, on-device reading, search, 5 default categories and CSV export. CSV export is free on every plan, always.
- Pro: $4.99 a month or $39.99 a year — unlimited receipts, custom categories, projects and tags, a PDF expense report in the app, tax and multi-currency reports. Image ZIP export and Xero / QuickBooks import files are coming soon.
- Accounting connections (none live yet): Xero — First · V1.1 · QuickBooks Online — Next · V1.2 · FreeAgent — Planned · Sage Accounting — Planned · Zoho Books — Planned · TallyPrime — Import file first. CSV export works with any accounting tool today. Status as of 2026-11-10; see accounting integrations.
Frequently asked questions
Is Foreceipt free?
Foreceipt has a free plan with 100 receipts in total and 12 months of retention when we checked.[1]
What is the main difference between Foreceipt and NexaLink Scanner?
Where your receipts live. Foreceipt is a cloud service with team members and retention by plan; NexaLink Scanner reads and stores receipts on your phone, with CSV export free.
Does NexaLink have a receipt limit?
Free covers 50 receipts. Pro and Premium are unlimited.
Does NexaLink integrate with QuickBooks?
Not yet. QuickBooks Online is next after Xero on the roadmap. Use the CSV export today.
Can I share receipts with my accountant?
Yes, by sending a CSV (free) or a PDF expense report (Pro). Live accountant sharing is part of Premium as it launches.
Does NexaLink import bank statements?
No. NexaLink is for capturing and organising receipts; bank reconciliation belongs in your accounting software.
Sources
- Foreceipt — Pricing — checked on 2026-11-10
- GOV.UK — Record keeping for VAT (VAT Notice 700/21) — checked on 2026-11-10
- IRS — How long should I keep records? — checked on 2026-11-10
- ATO — Overview of record-keeping rules for business — checked on 2026-11-10
- IRAS — GST: keeping records — checked on 2026-11-10