Short answer
If you use Xero, Hubdoc is included in your plan and covers most receipt and bill capture, so start there. Choose Dext (from $25.21 a month ex VAT when we checked) for higher volumes, multiple entities, line items or statement extraction. If you only need your own receipts organised and exported, a receipt app such as NexaLink Scanner may be enough.
Key takeaways
- Hubdoc: $12/month standalone; included in Xero plans.[2][3]
- Dext: one adjustable Business plan, $25.21/month ex VAT by default (5 users, 250 documents, 5 entities).[1]
- Dext's add-ons (line items, supplier and bank statements) go further than Hubdoc's core capture.[1]
- Both are bookkeeping pipelines; neither is designed as a personal receipt organiser.
Dext vs Hubdoc at a glance
| Dext | Hubdoc | |
|---|---|---|
| Price | $25.21/month default, $302.50/year (ex VAT)[1] | $12/month standalone[2]; included with Xero plans[3] |
| Default allowances | 250 documents/month, 5 users, up to 5 entities[1] | Unlimited usage listed[2] |
| Capture | Upload, photo, email (product-dependent) | Mobile photo, desktop upload, email forwarding, scanner[2] |
| Document types | Receipts, invoices; add-ons for line items, supplier and bank statements[1] | Bills, statements, invoices, receipts[2] |
| Accounting software | Integrations with accounting software[1] | Xero and QuickBooks Online[2] |
| Ownership | Independent | Owned by Xero |
| Free trial | 14 days, no card[1] | 30 days, no card[2] |
Price: Hubdoc wins for Xero users
For a business already paying for Xero, Hubdoc costs nothing extra — Xero's app listing says it is included, and Xero's UK pricing page shows capture across its plans.[3][4] Dext is a separate subscription with its own users, document and entity limits.[1]
For a QuickBooks Online user, Hubdoc is $12 a month standalone,[2] which is still less than Dext's default plan. Price only stops favouring Hubdoc when you need what Dext adds.
Depth: Dext goes further
Dext's add-ons — line-item extraction, supplier-statement extraction and bank-statement extraction — matter to bookkeepers reconciling suppliers or processing statements for clients.[1] Its plan structure (users, entities, volume) is built for firms and multi-entity businesses.
Hubdoc's strength is simplicity: capture, extract and sync into Xero or QuickBooks Online with the original attached.[3] For many small businesses that is all the bookkeeping side needs.
Who should pick which
- Xero user, small business, standard receipts and bills: Hubdoc.
- QuickBooks Online user, modest volume: Hubdoc standalone or QuickBooks' own receipt capture.
- Accountant or bookkeeper with many clients: Dext (or AutoEntry — see AutoEntry alternative).
- Multi-entity business, line items, statements: Dext.
- Sole trader who wants their own organised record: possibly neither — see below.
When you need neither
Dext and Hubdoc both assume the destination is a set of books, and that someone — you or your accountant — works in those books. Plenty of sole traders and freelancers do not. Their accountant asks once a quarter or once a year for a spreadsheet of expenses and the receipts behind it.
For that workflow, a receipt organiser is simpler. NexaLink Scanner reads receipts on your phone, flags any total it is unsure of, organises by category and project, and exports CSV free on every plan, with a PDF expense report on Pro. Its Xero connection is in development (first, V1.1); see the Dext alternative and Hubdoc alternative pages for the full comparison.
- Bookkeeping capture tool
- Software that extracts data from receipts and bills and posts it into accounting software for reconciliation — for example Dext, Hubdoc and AutoEntry.
Key facts about NexaLink Scanner
- What it is: NexaLink Scanner is a private receipt and expense organiser for iOS and Android, built for freelancers, sole traders, contractors and small businesses. It is not accounting software and does not file tax returns.
- How it reads receipts: text is read on the phone (on-device OCR) and capture works offline. Merchant, date, total and tax are filled in; any value it is unsure of is flagged, and a low-confidence total cannot be saved until you confirm it.
- Where data lives: receipts are stored on your phone and do not sync to the web. Data leaves only when you export it.
- Free plan: 50 receipts, on-device reading, search, 5 default categories and CSV export. CSV export is free on every plan, always.
- Pro: $4.99 a month or $39.99 a year — unlimited receipts, custom categories, projects and tags, a PDF expense report in the app, tax and multi-currency reports. Image ZIP export and Xero / QuickBooks import files are coming soon.
- Accounting connections (none live yet): Xero — First · V1.1 · QuickBooks Online — Next · V1.2 · FreeAgent — Planned · Sage Accounting — Planned · Zoho Books — Planned · TallyPrime — Import file first. CSV export works with any accounting tool today. Status as of 2026-11-10; see accounting integrations.
Frequently asked questions
Is Hubdoc included with Xero?
Yes, Xero's app listing says Hubdoc is included in its plans.[3]
Is Dext better than Hubdoc?
Dext is deeper — more document types, line items, multi-entity support — and costs more. Hubdoc is simpler and, for Xero users, included. Which is better depends on your volume and who does the bookkeeping.
How much does Dext cost compared with Hubdoc?
When we checked, Dext's default plan was $25.21 a month ex VAT; Hubdoc was $12 a month standalone or included with Xero.[1][2][3]
Does Hubdoc work with QuickBooks Online?
Yes, Hubdoc lists sync with Xero and QuickBooks Online.[2]
Was Dext called Receipt Bank?
Yes. Dext was previously known as Receipt Bank.
Do I need Dext or Hubdoc as a sole trader?
Only if you or your accountant work in Xero or QuickBooks and want documents posted there. If you just need organised receipts and a CSV, a receipt app such as NexaLink Scanner is enough.
Sources
- Dext — Business pricing — checked on 2026-11-10
- Hubdoc — Pricing — checked on 2026-11-10
- Xero App Store — Hubdoc — checked on 2026-11-10
- Xero UK — Pricing plans — checked on 2026-11-10