Invoice Scanner
Scan invoices for accounts payable processing
An invoice scanner uses AI-powered OCR to extract vendor details, line items, amounts, tax, and due dates from paper or PDF invoices. NexaLink's scanner reads any invoice format — handwritten, printed, multi-page, or international — with 98% accuracy. Export directly to QuickBooks, Xero, FreshBooks, or CSV for seamless accounts payable processing. Works offline on iPhone and Android.
Why Use NexaLink for Invoice Scanning
Extract Line Items Automatically
AI reads each line item — description, quantity, unit price, and total. No manual data entry.
98% Accuracy on Any Format
Reads printed, handwritten, and PDF invoices. Handles multi-page invoices and international formats.
Export to Accounting Software
One-click export to QuickBooks, Xero, FreshBooks, or SAP. Also exports to CSV and PDF.
Match to Purchase Orders
Scanned invoice data can be matched against existing POs for three-way matching in AP workflows.
Works Offline
Scan invoices in the field or warehouse without internet. Data syncs when you reconnect.
Batch Processing
Scan a stack of invoices in rapid succession. Each is processed and saved separately.
How to Scan Invoices
Follow these simple steps for best results
Open Scanner
Launch the NexaLink Scanner app
Select Invoice Mode
Choose the invoice scanning option
Capture Full Invoice
Position the invoice with all details visible
Review Line Items
Verify vendor, amounts, and due date before saving
Supported Formats
Our scanner handles all common invoice formats
Pro Tips for Best Results
Export & Integration
Send your scanned data wherever you need it
Scanner Features
Frequently Asked Questions
Can it read handwritten invoices?
Yes. The AI OCR handles both printed and handwritten text. For best accuracy on handwritten invoices, ensure clear writing and good lighting.
Does it extract individual line items?
Yes. Each line item is extracted separately with description, quantity, unit price, and total amount. The data is structured for direct import into accounting software.
Can I scan multi-page invoices?
Yes. Scan each page in sequence and the app combines them into a single invoice record with all line items aggregated.
What accounting software can I export to?
QuickBooks, Xero, FreshBooks, and SAP via direct integration. You can also export to CSV or PDF for any other system.
Does it work with international invoices?
Yes. The scanner supports 50+ languages and handles different invoice formats, currencies, and date formats used internationally.
How accurate is the scanning?
Our AI achieves 99% accuracy across 50+ languages and card designs.
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